PRIVACY & COOKIE POLICY

QM Soft Ltd (doing business as EduTrac, RegTrac) (‘EduTrac‘, ‘RegTrac‘, ‘we‘, ‘us‘, or ‘our‘) respects your privacy. This privacy notice describes how and why we might collect, store, use, and/or share (‘process‘) your information when you use our services (‘Services‘), such as when you:

  • Visit our website at www.edutrac.io, or any website of ours that links to this privacy notice

  • Engage with us in other related ways, including any sales, marketing, or events

Questions or concerns? Reading this privacy notice will help you understand your privacy rights and choices. If you do not agree with our policies and practices, please do not use our Services. If you still have any questions or concerns, please contact us at info@regtrac.com. If you do not agree to the following policy, you may wish to cease viewing or using this website.

 

SUMMARY OF KEY POINTS

  • “I”, “our”, “us”, or “we” refer to QM Soft Ltd and its affiliates.

  • “you”, “the user” refer to the person(s) using this website.

  • DPA means the United Kingdom’s Data Protection Act 2018.

  • ICO means United Kingdom’s Information Commissioner’s Office.

  • Cookies mean small files stored on a user’s computer or device.

 

Processing of your personal data

Under DPA, we control and/or process any personal information about you electronically using the following lawful basis. We do not ourselves host any of the services – all hosting is done by third party service providers that we engage. This means that data you provide us or that we collect from you (including any Personal Information, as defined below) – as further described in this Privacy Policy – is hosted with such third party service providers on servers that they own or control. Regardless of where such third party service providers are located (and some are located in the US), their servers may be located anywhere in the world (including the US). Your data may even be replicated across multiple servers located in multiple countries. So please be aware that you are consenting to your data being transferred to various third party service providers around the world (including the US).

 

Consent

Consent and Modification: You are not legally obligated to provide us Personal Information, and you hereby confirm that providing us Personal Information is at your own free will. By using the Site, you consent to the terms of this Privacy Policy and to our collection, processing and sharing of Personal Information for the purposes set forth herein. If you do not agree to this Privacy Policy, please do not access or otherwise use the Site. We reserve the right, at our discretion, to change this Privacy Policy at any time.

Data retention period: Under this policy we will continue to process your information under this basis until you withdraw consent, or it is determined your consent no longer exists.

Sharing your information with third parties: Only to the extent necessary to operate our website with our service providers, or where required by law or to enforce our legal rights.

Your individual rights

Under DPA your rights are as follows.

  • the right to be informed;

  • the right of access;

  • the right to rectification;

  • the right to erasure;

  • the right to restrict processing;

  • the right to data portability;

  • the right to object; and

  • the right not to be subject to automated decision-making including profiling.

If you wish to contact us regarding personal data protection or personal data privacy please in the first instance contact us at info@regtrac.com where we will assist you with your enquiry or request.

You also have the right to complain to the ICO [www.ico.org.uk] if you feel there is a problem with the way we are handling your data.

We handle subject access requests in accordance with DPA.

What Personal Information We Collect and How We Collect It: We do not currently require you to provide Personal Information in order to have access to general information available on the Site. But, we do receive and/or collect Personal Information from you in the following ways:

A. ‘Contact Us’ Information & ‘Book A Demo’ Form. If you send us a “Contact Us” or ‘Book A Demo’ request, whether by submitting an online form that we make available or by sending an email to an email address that we display, you may be required to provide us with certain information such as your name and email address.

B. Log Files. We may make use of log files. The information inside the log files includes internet protocol (IP) addresses, type of browser, Internet Service Provider (ISP), date/time stamp, referring/exit pages, clicked pages and any other information your browser may send to us. We may use such information to analyze trends, administer the Site, track users’ movement around the Site, and gather demographic information.

Browser cookies and Other Tracking Technologies

We use cookies on this website to provide you with a better user experience. We do this by placing a small text file on your device to understand how you use this website, to record or log whether you have seen particular messages that we display, and/or to keep you logged into the website where applicable.

Some cookies are required to use the full functionality of this website.

We may use a cookie control system which allows you to accept the use of cookies, and control whether cookies are saved to your device / computer. Some cookies will be saved for specific time periods, where others may last indefinitely. Your web browser should provide you with the controls to manage and delete cookies from your device, please see your web browser options.

Google Analytics: The Site may use a tool called “Google Analytics” to collect information about use of the Site. Google Analytics collects information such as how often users visit this site, what pages they visit when they do so, and what other sites they used prior to coming to this Site. We use the information we get from Google Analytics to maintain and improve the Site and our products. You can opt out of this by installing the browser add-on which is available here: http://tools.google.com/dlpage/gaoptout

Data security and protection

We ensure the security of any personal information we hold by using secure data storage technologies and precise procedures in how we store, access and manage that information. 

Direct marketing messages & subscription

Under DPA anyone submitting their information, we consider to having granted us consent to store and process their information. Email marketing messages are sent through an Email Marketing Service. An EMS is a third party service provider of software / applications that allows marketers to send out email marketing campaigns to a list of users.

Email marketing messages that we send out may contain beacons, tracked clickable links or similar server technologies to understand subscriber activity within an email marketing message. Where used, such marketing messages may record a range of data such as: times, dates, IP addresses, opens, clicks, forwards, geographic and demographic data.

For direct marketing purposes we may hold the following information about you within our EMS system:

  • Name

  • Job Title

  • Telephone number

  • Email address

  • Company Name

  • IP address

You may request a copy of or the deletion of your personal data use by submitting a subject access request. Please be aware that we only correspond with individuals whose identity we have been able to verify to purposes avoiding fraud / misrepresentation.

We share this information only with our third-party providers for the purposes of direct marketing. We do not transfer, sell, license, or release your information to any other organization, individual or service provider.